Thank you for your interest in our company. The management of the IBE agency attaches particular importance to data protection. It is basically possible to use the Internet pages of the IBE agency without providing any personal data. However, if a data subject wishes to use special services of our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data (for example the name, address, email address or phone number of a data subject) is always carried out in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection regulations applicable to the IBE agency. By means of this data protection declaration, our company would like to inform the public about the type, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed about their rights with this data protection declaration.

As the controller, the IBE agency has implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. However, Internet-based data transmissions can generally have security gaps. So, absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us in alternative ways, for example by phone.

1. Definitions

The Privacy Statement of the IBE agency is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our Privacy Policy should be easy to read and understandable to the public as well as our customers and business partners. To ensure this, we would like to explain the terms used beforehand.

The terms below are used in this Privacy Statement:

• a) personal data

  Personal data is all information related to an identified or identifiable natural person (hereinafter referred to as the “data subject”). A natural person is regarded as identifiable who can be identified, directly or indirectly, particularly by means of assignment to an identifier such as a name, an identification number, location data, an online identifier or one or more special features that express the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person.

• b) data subject

  The data subject is any identified or identifiable natural person whose personal data is processed by the person responsible for the processing.

• c) processing

  Processing is any process carried out with or without the help of automated processes or any such series of processes in connection with personal data such as the collection, recording, organization, ordering, storage, adaptation or change, reading, querying, use, disclosure through transmission, dissemination or any other form of provision, comparison or linking, restriction, deletion or destruction.

• d) restriction of processing

  Restriction of processing is the marking of stored personal data with the aim of restricting its future processing.

• e) profiling

  Profiling is any type of automated processing of personal data that consists of using this personal data to evaluate certain personal aspects relating to a natural person, particularly to analyze or predict the aspects relating to work performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts or relocation of this natural person.

• f) pseudonymization

  Pseudonymization is the processing of personal data in a way in which the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is stored separately and is subject to technical and organizational measures that ensure that the personal data cannot be assigned to an identified or identifiable natural person.

• g) person in charge or controller

  Person in charge or controller is the natural or legal person, authority, institution, or other body that alone or jointly with others decides on the purposes and means of personal data processing. If the purposes and means of this processing are specified by Union law or the law of the member states, the person in charge or the specific criteria for their appointment can be provided for in accordance with Union law or the law of the member states.

• h) processor

  A processor is a natural or legal person, authority, institution, or other body that processes personal data on behalf of the person in charge.

• i) recipient

  The recipient is a natural or legal person, authority, institution, or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, authorities that may receive personal data as part of a specific investigation according to Union law or the law of the member states are not considered recipients.

• j) third party

  A third party is a natural or legal person, public authority, agency, or body other than the data subject, the person in charge, the processor, and the persons who are authorized to process the personal data under the direct responsibility of the person in charge or the processor.

• k) consent

  Consent is any voluntary, informed, and unambiguous declaration of intent given by the data subject for the specific case in the form of a declaration or other unequivocal affirmative action with which the data subject indicates that they consent to the processing of their personal data.

2. Name and address of the Controller

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the member states of the European Union, and other provisions of a data protection nature:

“German Offshore-Wind Initiative GOI”,
OFFSHORE-WINENERGIE Foundation
4, Überseering, 22297
Hamburg, Germany

phone: +49 (0)4451 9515-161
fax: +49 (0)4451 9515-249
email: info@germanoffshorewind.org
web: germanoffshorewind.org

OPERATED by World Forum Offshore Wind e.V & OFFSHORE-WINENERGIE Foundation

3. Cookies

The web pages of the IBE agency use cookies. Cookies are text files that are filed and stored on a computer system via a web browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. Many cookies contain a so-called cookie ID. It consists of a string of characters used for assigning websites and servers to the specific web browser in which the cookie was stored. This way the websites and servers visited can distinguish the individual browser of the data subject from other web browsers that contain other cookies. A specific web browser can be recognized and identified via the unique cookie ID.

By using cookies, the IBE agency can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

Using a cookie, the information and offers on our website can be optimized in the interests of the user. As already mentioned, cookies enable us to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website using cookies does not have to re-enter their access data every time they visit the website, because this is done by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in the online shop. The online shop uses a cookie to remember the items that a customer has placed in the virtual shopping cart.

The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting in the web browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via a web browser or other software. This is possible in all common web browsers. If the data subject deactivates the setting of cookies in the web browser used, not all functions of our website may be fully usable.

4. Collection of general data and information

The website of the IBE agency collects a series of general data and information every time the website is accessed by a data subject or by an automated system. This general data and information are stored in the server’s log files. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (the so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website can be controlled, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems can be recorded.

When this general data and information is used, the IBE agency does not draw any conclusions about the data subject. This information is rather required to (1) correctly deliver the content of our website, (2) optimize the content of our website and the advertising for it, (3) ensure the long-term functionality of our information technology systems and the technology of our website and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack. This anonymously collected data and information is therefore evaluated statistically by the IBE agency on the one hand, and furthermore processed by us with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data. The anonymous data in the server log files are stored separately from all personal data provided by a data subject.

5. Registration on our website

The data subject has the option of registering on the website of the controller by providing personal data. The choice of the personal data to be transmitted to the person in charge of the processing depends on the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the person in charge of the processing and for their own purposes. The person in charge of the processing can arrange for the data to be passed on to one or more processors, for example, a parcel service provider, who also uses the personal data exclusively for internal use attributable to the person in charge of the processing.

By registering on the website of the person in charge of the processing, the IP address assigned by the data subject’s Internet service provider (ISP), registration date, and time are also saved. This data is stored against the background that this is the only way to prevent misuse of our services and, if necessary, to enable investigation of criminal offenses. In this respect, the storage of this data is necessary to protect the person in charge of the processing. This data is generally not passed on to third parties unless there is a legal obligation to pass it on or it is used for criminal prosecution.

The registration of the data subject with the voluntary provision of personal data enables the data controller to offer the data subject content or services that, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have them completely deleted from the database of the person in charge of the processing.

The person in charge of the processing will provide any data subject with information on personal data stored about the data subject at any time upon request. Furthermore, the person in charge of the processing corrects or deletes personal data at the request or advice of the data subject, provided that there are no statutory retention requirements to the contrary. A data protection officer named in this privacy statement and the entirety of the employees of the person in charge of the processing are available to the data subject in this context as contact persons.

6. Contact options via the website

The website of the IBE agency contains information for quick electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (email address). If a data subject contacts the person in charge of the processing by email or via a contact form, the personal data transmitted by the data subject will be automatically saved. Such personal data transmitted on a voluntary basis by a data subject to the person in charge of the processing is stored for the purposes of processing or contacting the data subject. This personal data is not passed on to third parties.

7. Routine deletion and blocking of personal data

The person in charge of the processing processes and stores the data subject’s personal data only for the period of time necessary to achieve the storage purpose or if this is required by the European directives and regulators or another legislator in laws or regulations that the person in charge of the processing is subject to.

If the purpose of storage no longer applies or if a storage period prescribed by the European directives and regulations or another legislator in charge expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

8. Rights of the data subject

• a) Right to confirmation

  Every data subject has the right granted by the European directives and regulators to request confirmation from the person in charge of the processing as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right to confirmation, they can contact our data protection officer or another employee of the person in charge of the processing at any time.

• b) right to information

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to receive at any time free information about the personal data stored about them and a copy of this information from the person in charge of the processing. Furthermore, the European directives and regulations grant the data subject access to the following information:

  • the processing purposes
  • the categories of personal data processed
  • the recipients or categories of recipients to whom the personal data has been disclosed or is still being disclosed, particularly to recipients in third countries or to international organizations
  • if possible, the planned duration the personal data will be stored or, if not possible, the criteria for determining this duration
  • the existence of a right to correction or deletion of the personal data concerning you or to restriction of processing by the person in charge or a right to object to this processing
  • the right to lodge a complaint with a supervisory authority
  • if the personal data is not collected from the data subject: all available information on the source of the data
  • the existence of automated decision-making including profiling under Article 22 (1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

  Furthermore, the data subject has a right to information as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, the data subject has the right to receive information about the appropriate guarantees in connection with the transmission.

  If a data subject wishes to exercise this right to information, they can contact our data protection officer or another employee of the person in charge of the processing at any time.

• c) right to correction

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to request the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary declaration.

  If a data subject wishes to exercise this right to rectification, they can contact our data protection officer or another employee of the person in charge of the processing at any time.

• d) right to deletion (right to be forgotten)

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to demand that the person in charge delete the personal data concerning them immediately, provided that one of the following reasons applies and insofar as the processing is not necessary:

  • The personal data was collected or otherwise processed for the purposes it is no longer necessary for.
  • The data subject revokes their consent the processing was based on under Article 6 (1)(a) GDPR or Article 9 (2)(a) GDPR and there is no other legal ground for the processing.
  • The data subject objects to the processing according to Article 21 (1) GDPR, and there are no overriding legitimate reasons for the processing, or the data subject objects objection to the processing according to Article 21 (2) GDPR.
  • The personal data was processed unlawfully.
  • The deletion of personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the person in charge is subject.
  • The personal data was collected in relation to the information society services provided according to Article 8 (1) GDPR.

  If one of the reasons mentioned above applies and a data subject would like to have personal data stored by the IBE agency deleted, they can contact our data protection officer or another employee of the person in charge of the processing at any time. The data protection officer of the IBE agency or another employee will arrange for the deletion request to be immediately complied with.

  If the personal data has been made public by the IBE agency and if our company is responsible according to Article 17 (1) GDPR to delete the personal data, the IBE agency will take appropriate actions, including technical ones, taking into account the available technology and the implementation costs, to inform other data processors processing the published personal data that the data subject has requested the deletion of all links to this personal data or of copies or replications of this personal data from these other persons responsible for data processing, insofar as the processing is not necessary. The data protection officer of the IBE agency or another employee will arrange what is necessary in individual cases.

• e) right to restriction of processing

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to demand that the controller restrict the processing if one of the following conditions is met:

  • The correctness of the personal data is contested by the data subject for a period that enables the person in charge to check the correctness of the personal data.
  • The processing is unlawful, the data subject refuses to delete the personal data and instead requests that the use of the personal data be restricted.
  • The person in charge no longer needs the personal data for the purposes of the processing, but the data subject needs it to assert, exercise, or defend legal claims.
  • The data subject has an objection to the processing according to Article 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the person in charge outweigh those of the data subject.

  If one of the conditions mentioned above is met and a data subject would like to request the restriction of processing of personal data stored by the IBE agency, they can contact our data protection officer or another employee of the person in charge of the processing at any time. The data protection officer of the IBE agency or another employee will arrange for the processing to be restricted.

• f) right to data portability

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to receive the personal data concerning them that has been made available to a person in charge by the data subject, in a structured, common and machine-readable format. You also have the right to transfer this data to another person in charge without hindrance from the person in charge to whom the personal data was provided, provided that the processing is based on the consent in accordance with Article 6 (1)(a) GDPR or Article 9 (2)(a) GDPR or on a contract according to Article 6 (1)(b) GDPR and the processing is carried out using automated procedures unless the processing is necessary for the performance of a task in the public interest or in the exercise of official authority that has been assigned to the person in charge.

  Furthermore, when exercising their right to data portability in accordance with Article 20 (1) GDPR, you have the right to have the personal data transmitted directly from one person in charge to another person in charge, insofar as this is technically feasible and provided that this does not impair the rights and freedoms of other persons.

  To exercise the right to data portability, the data subject can contact the data protection officer appointed by the IBE agency or another employee at any time.

• g) right to object

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to object at any time to the processing of personal data relating to them based on Article 6 (1)(e) or (f) GDPR. This also applies to profiling based on these provisions.

  The IBE agency will no longer process the personal data in the event of an objection unless we can prove compelling legitimate reasons for the processing that outweigh the interests, rights, and freedoms of the data subject, or the processing serves to assert, exercise, or defend legal claims.

  If the IBE agency processes personal data to operate direct marketing, the data subject has the right to object at any time to the processing of personal data for the purpose of such marketing. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to the processing for direct marketing purposes to the IBE agency, the IBE agency will no longer process the personal data for these purposes.

  In addition, the data subject has the right, for reasons arising from their particular situation, to object to the processing of personal data concerning them that is carried out by the IBE agency for scientific or historical research or for statistical purposes in accordance with Article 89 (1) GDPR unless such processing is necessary to fulfill a task in the public interest.

  To exercise the right to object, the data subject can contact the data protection officer of the IBE agency or another employee directly. The data subject is also free, in connection with the use of information society services, regardless of Directive 2002/58/EC, to exercise their right of objection by means of automated procedures in which technical specifications are used.

• h) automated decisions in individual cases including profiling

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, not to be subject to a decision based solely on automated processing – including profiling – which has legal effects on them or similarly significantly affects them, if the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the person in charge, or (2) is permissible on the basis of Union or Member State legislation to which the person in charge is subject and these legal provisions include appropriate measures to safeguard the rights and freedoms, as well as the legitimate interests of the data subject or (3), is made with the express consent of the data subject.

  If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the person in charge, or (2) it is made with the express consent of the data subject, the IBE agency will take appropriate actions to safeguard the rights and freedoms as well as legitimate interests of the data subject, including at least the right to obtain intervention by a person on the part of the person in charge, to express their own point of view and to contest the decision.

  If the data subject wishes to exercise rights with regard to automated decisions, they can contact our data protection officer or another employee of the person in charge of the processing at any time.

• i) right to withdraw consent under data protection law

  Every data subject affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to revoke their consent to the processing of personal data at any time.

  If the data subject wishes to exercise their right to withdraw consent, they can contact our data protection officer or another employee of the person in charge of the processing at any time.

9. Data protection provisions on the application and use of Google Analytics (with anonymization function)

The person in charge of processing has integrated the Google Analytics component (with anonymization function) on this website. Google Analytics is a web analysis service. Web analysis is the inquiry, collection, and evaluation of data on the behavior of web page visitors. A web analysis service collects, among other things, data on the website from which a data subject came to a website (the so-called referrer), which sub-pages of the website were accessed, or how often and for how long a sub-page was viewed. A web analysis is mainly used to optimize a website and for a cost-benefit analysis of online advertising.

The operating company of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

The person in charge of processing uses the “_gat._anonymizeIp” add-on for web analysis via Google Analytics. By means of this add-on, the IP address of the Internet connection of the data subject is shortened and anonymized by Google if our web pages are accessed from a member state of the European Union or from another signatory to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us that show the activities on our website, and to provide other services related to the use of our website.

Google Analytics places a cookie on the information technology system of the data subject. Cookies have already been explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. Each time one of the individual pages of this website, which is operated by the person in charge of processing and on which a Google Analytics component has been integrated, is called up, the web browser on the information technology system of the data subject is automatically triggered by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical process, Google gains knowledge of personal data like the IP address of the data subject, which Google uses, among other things, to trace the origin of visitors and clicks and subsequently to enable commission accounting.

The cookie is used to store personal information like the access time, the location from which access was made and the frequency of visits to our website by the data subject. Each time you visit our website, this personal data, including the IP address of the Internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may pass this personal data collected through the technical process on to third parties.

The data subject can prevent the setting of cookies by our website, as already shown above, at any time by means of a corresponding setting in the web browser used and thus permanently object to the setting of cookies. Such a setting of the web browser used would also prevent Google from setting a cookie on the information technology system of the data subject. In addition, a cookie already set by Google Analytics can be deleted at any time via the web browser or other software.

Furthermore, the data subject has the option of objecting to the collection of the data generated by Google Analytics relating to the use of this website as well as the processing of this data by Google and to prevent this. To do this, the data subject must download and install a browser add-on from https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data or information about website visits may be transmitted to Google Analytics. The installation of the browser add-on is considered an objection by Google. If the information technology system of the data subject is deleted, formatted or reinstalled at a later point in time, the data subject must reinstall the browser add-on to deactivate Google Analytics. If the browser add-on is uninstalled or deactivated by the data subject or another person who is attributable to their sphere of influence, there is the option of reinstalling or reactivating the browser add-on.

More information and the applicable data protection provisions of Google can be found at https://www.google.de/intl/de/policies/privacy/ and at http://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail at https://www.google.com/intl/de_de/analytics/.

10. Legal basis for processing

Article 6 I (a) GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfill a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Article 6 I (b) GDPR. The same applies to such processing operations necessary to take pre-contractual actions, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation that requires the processing of personal data, for example, to fulfill tax obligations, the processing is based on Article 6 I (c) GDPR. In rare cases, it may be necessary to process personal data to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were injured and their name, age, health insurance data, or other vital information would have to be passed on to a doctor, hospital, or another third party. Then the processing would be based on Article 6 I (d) GDPR.
Ultimately, processing operations could be based on Article 6 I (f) GDPR. Processing operations not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights, and freedoms of the data subject do not prevail. We are particularly permitted to carry out such processing operations because they have been specifically mentioned by the European legislator. In this respect, he took the view that a legitimate interest could be assumed if the data subject is a customer of the person in charge (recital 47, sentence 2 GDPR).

11. Legitimate interests in the processing that are being pursued by the controller or a third party

If the processing of personal data is based on Article 6 I (f) GDPR, our legitimate interest is conducting our business for the benefit of all our employees and our shareholders.

12. Duration of storage of the personal data

The criterion for the duration of personal data storage is the respective statutory retention period. After the period has expired, the relevant data is routinely deleted, provided that it is no longer required to fulfill or initiate a contract.

13. Statutory or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision

We explain to you that the provision of personal data is in part required by law (e.g. tax regulations) or can also result from contractual regulations (e.g. information on the contractual partner).
In order to conclude a contract, it may sometimes be necessary for a data subject to provide us with personal data that we subsequently have to process. For example, the data subject is obliged to provide us with personal data when our company concludes a contract with them. Failure to provide personal data would mean that the contract could not be concluded with the data subject.
Before the data subject provides personal data, the data subject must contact our data protection officer. Our data protection officer informs the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.

14. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

This privacy policy was created by the Privacy Policy Generator of Data Protection EU 2018 and the WBS-LAW file sharing lawyers.